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The Hong Kong Institute of
Surveyors takes the privacy of
your information seriously. When the Institute collects
information from you, it is our
(HKIS)
policy to meet fully the requirements of the
Personal Data (Privacy) Ordinance. In dealing with personal data, we will ensure compliance by our staff with
the standards of security and confidentiality prescribed
under the ordinance.
Types of personal data
collected
The type of personal
information collected from members includes, but is not limited to:
l
name;
l
gender;
l
date of birth;
l
nationality;
l
Hong Kong identity card number;
l
passport number and place of
issue;
l
electronic mail address;
l
residential, business and
postal mailing address;
l
home and work telephone and
fax number(s);
l
mobile number;
l
academic qualification;
l
professional attainments;
l
employment details and
practical experience;
l
membership number.
Use of personal data
Your personal data may be
used for one or more of the following purposes or any
purposes directly related to them:
l
verification of your
identity and disciplinary status;
l
maintenance of membership
records
l
daily operation of the HKIS;
l
processing any application
or enrolment request;
l
promotion and provision of
various membership services to you;
l
delivery of other HKIS
related
news and
publications; and
l
other purposes as permitted
by law
The provision of personal
data or any information is
mandatory
when the Institute is collecting such data / information
in order to fulfill its statutory obligation under the
HKIS Ordinance.
Failure to provide the requested personal data may result in the Institute
being unable to process your request, perform its
statutory functions or deliver its services to you.
Data retention
Unless otherwise agreed,
hard copies of any documents containing your personal
data that you provide to the Institute will become the
property of the Institute and will not be returned to
you. Personal data will be retained only for such period
as may be necessary for carrying out the purposes stated
in this policy or as otherwise specified at the time of
collection.
Disclosure and sharing of
personal information
Personal data held by the
Institute will be kept confidential
and safeguarded diligently but the Institute may,
where such disclosure or transfer is necessary to
satisfy the purpose, or directly related purpose, for
which the data was collected, provide such information or
copies to the following relevant parties:
l
authorized personnel
including contractors, consultants,
or appointed letter-shopping agents
for performing various
statutory functions on behalf of the Institute;
l
government bodies and other
regulators as required under the law or pursuant to any
regulatory arrangements between the Institute and the
relevant government body or regulator;
l
any person under a duty of
confidentiality to the Institute and who has undertaken
to keep such information confidential, provided that
such person has a legitimate right to such information.
Personal information access
and correction
You have the right to
request access to your personal data in accordance with
the provisions of the ordinance. Your right of access
includes the right to obtain a copy of the personal data
the Institute holds about you. A charge will be made to
cover the cost of photocopying personal data supplied in
response to a data access request.
You may also exercise your
right of correction by writing to the Institute at the
address listed below:
The
Hong Kong Institute of
Surveyors
Room 1205,12/F, Wing On Centre, 111 Connaught Road Central, Sheung Wan, Hong Kong.
Email:
info@hkis.org.hk
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